Payroll Definitions
Payroll Definitions
Gross Pay: Consists of all earnings before deductions, including regular wages, overtime, bonuses, commissions, and tips
Reimbursements: Payment made to an employee through payroll as repayment for out-of-pocket business expenses. If properly documented, it is not considered wages. As long as the reimbursement meets certain IRS guidelines, they are not taxed (e.g., part of an accountable plan).+ Additional Tips
Reimbursements: Payment made to an employee through payroll as repayment for out-of-pocket business expenses. If properly documented, it is not considered wages. As long as the reimbursement meets certain IRS guidelines, they are not taxed (e.g., part of an accountable plan).+ Additional Tips
- Paycheck Tips: Tips to be paid out to this employee via payroll
- Cash Tips: Tips that have already been paid out in cash and are only being reported on payroll for tax purposes. Adding cash tips does not pay your employee additional tips through payroll.
- Bonus: Extra compensation given on top of regular wages
- Commission: Pay earned based on the amount of sales or performance achieved
- Group Term Life: Employer-provided life insurance that offers coverage to employees for a set term
- Severance: Payment given to an employee when they are laid off or let go, typically based on tenure
- Non Hourly Regular: Additional fixed amount paid to an employee, regardless of hours worked
- Other Imputed: Other imputed pay added to an employee’s gross taxable income (but not their actual take-home pay)
- Tip Credit Adjustment: The difference between an employee’s tips and the minimum wage they must receive
Void a Payroll
If you submitted a payroll but need to make changes or void it altgether, find the scenario that best fits your situation and follow the steps.I submitted a regular payroll in the last 30 minutes, but I need to make changes immediately.
I submitted a regular payroll in the last 30 minutes, but I need to make changes immediately.
You can reopen a regular payroll within 30 minutes of submitting. This will cancel the submitted payroll, allowing you to restart the process and make necessary changes.Navigate back to the Run Payroll page and click Reopen Payroll.You cannot reopen a payroll after 30 minutes have passed.
I submitted a regular or off-cycle payroll over 30 minutes ago, but I need to make changes or void it entirely.
I submitted a regular or off-cycle payroll over 30 minutes ago, but I need to make changes or void it entirely.
After 30 minutes have passed, the submitted payroll will start processing. Once a payroll has started processing, any further changes must wait until it has been paid out.Once the payroll has been paid, you can either void the entire payroll or void it for select employees only.When voiding a payroll, there is an option for an ACH reversal. This will allow the employer to retrieve the funds from the employee’s bank account.Contact Dripos Support to void a payroll.
I overpaid an employee in their last payroll and need to adjust their next payroll to reflect this.
I overpaid an employee in their last payroll and need to adjust their next payroll to reflect this.
If you need to correct an employee’s upcoming payroll due to overpayment in the last payroll, reach out to Dripos Support for assistance.We will help you void the previous payroll and reprocess it with the correct pay, or apply a post-tax deduction on the next payroll to recover any overpaid amount.
Running Payroll
I missed my payroll deadline. What can I do?
I missed my payroll deadline. What can I do?
2-Day Processing: If you’ve missed your payroll deadline, you may either 1) run an Off-Cycle Payroll or 2) run an expedited payroll within 24 hours of the past deadline and pay your employees on time for a one-time $50 fee.3-Day Processing: If you’ve missed your payroll deadline, you may instead run an off-cycle payroll to pay your employees on the next available paydate.
How do bank holidays affect my payroll?
How do bank holidays affect my payroll?
If a payday falls on a holiday, payments will be delayed unless payroll is submitted earlier than usual.Depending on your procesing timeline, your payroll will need 2–3 business days to process. A bank holiday shortens that window, so you may need to run payroll earlier.Dripos will ensure to notify all payroll users of any upcoming banking holidays and changes to your payroll processing timelines.Please keep a look out for any notifications on the Dripos Dashboard and in your email inbox regarding banking holidays, and reach out to Dripos Support with any questions!
Does Dripos send checks to my employees if I pay them via manual check?
Does Dripos send checks to my employees if I pay them via manual check?
No, Dripos does not send physical checks to your employees if you choose to pay them via manual check. As the employer, you are responsible for distributing payments to your employees using your preferred method (e.g., physical check, cash, etc.).Dripos does, however, calculate the exact amount each employee is owed. You can easily view this information by either clicking the Download Checks button in the payroll section
How fast will my employees receive their pay if sent via direct deposit?
How fast will my employees receive their pay if sent via direct deposit?
Employees will receive their direct deposit pay based on the processing timeline your company runs with.If your company runs a 2-day payroll, for example, running a payroll on Wednesday will deposit funds to employee accounts on Friday.Learn more about processing timelines here.
Payroll Employees
How can my employee make a change to their W4?
How can my employee make a change to their W4?
Employees may make changes to their W4 at any time by following these steps here. Our payroll system will utilize the most recent W4 when running the next payroll.
I am trying to send my employee their payroll onboarding link. Where can i find this?
I am trying to send my employee their payroll onboarding link. Where can i find this?
Your employees automatically receive their payroll onboarding link via the email address associated with their employee profile in Dripos when added to your payroll system.
Send the following link directly to your employee: https://dashboard.dripos.com/hub.You can resend the link from the Payroll Dashboard using the following these steps:
Send the following link directly to your employee: https://dashboard.dripos.com/hub.You can resend the link from the Payroll Dashboard using the following these steps:
- Go to Finance → Payroll → Employees
- Locate the employee’s name and click the Gear icon next to it
- Choose Resend Payroll Onboarding Link → Save
Can my employee have their pay sent to two different bank accounts?
Can my employee have their pay sent to two different bank accounts?
No. Pay may only be sent to one bank account.
Does Dripos file W-2 and 1099s on our behalf?
Does Dripos file W-2 and 1099s on our behalf?
Yes, we file W-2s and 1099s at the end of the year and they can be distributed to employees and made available to you through our platforms.All filed W-2 and 1099s will live in your Dripos Dashboard under Finance > Payroll > Employee Tax Documents
Does Dripos offer workers comp?
Does Dripos offer workers comp?
Yes! We are integrated with Next insurance to offer workers compensation that calculates premiums using actual payroll data from each cycle. This ensures that premiums are a true reflection of your payroll costs, rather than an over- estimate.If you already have workers compensation, you can call the Next agency at 888-289-2939 to see if your policy is eligible to switch to pay as you go billing.Learn more here.
Does Dripos offer 401K or Roth options?
Does Dripos offer 401K or Roth options?
At this time, we’re unable to manage 401k or Roth accounts, but can accommodate the proper deductions from employee paychecks if you offer this to your employees through Guideline or another retirement account provider.Learn more about setting up custom benefits here.
Can I offer Healthcare Insurance through Dripos to my employees?
Can I offer Healthcare Insurance through Dripos to my employees?
Yes, we offer health, dental and vision plans with a third party partner integrated into our payroll product.Additionally, bring over any existing plan or enroll in a new one from any carrier!Through our payroll partner, the administration of your plan will be completely taken care of.Purchase a plan or connect your current plan on your Dripos Dashboard under Finance > Payroll > Benefits > Healthcare
I've just terminated an employee, how do I go about paying their last payroll?
I've just terminated an employee, how do I go about paying their last payroll?
Before you terminate an employee in the Dripos system, please either include the employee in your next regular payroll or run an off-cycle at any time to pay this employee’s final time cards.
Payroll Taxes
Does Dripos file my payroll taxes?
Does Dripos file my payroll taxes?
Yes, our payroll partner will remit all payroll taxes on your company’s behalf at the end of each quarter and end of fiscal year. Please see here for a full list of state and federal tax forms filed and paid for by Check.
What forms does Dripos file on my behalf?
What forms does Dripos file on my behalf?
Please see here for a full list of state and federal tax forms filed and paid for by Check.
Where are my company tax documents that Dripos files?
Where are my company tax documents that Dripos files?
All company tax documents filed by our payroll partner will be available for viewing in your Dripos Dashboard under Finance > Payroll > Company Tax Documents
Manage Account
How can I export my entire payroll history?
How can I export my entire payroll history?
View all payroll history in one consolidated CSV file by exporting Payroll Reports.Select the date range to export and Download as CSV.
How do I change the bank account my payroll is debited from?
How do I change the bank account my payroll is debited from?
On your Dripos Dashboard, navigate to Finance > Payroll > SettingsSelect Open Tax & Authorization Settings > Payment Method > Add Bank AccountEnsure the correct bank is listed as your default account to be used.
