Supply Chain
Get Started with Supply Chain
An introductory guide to setting up and using the Supply Chain feature
Set up your Dripos Supply Chain in three steps:
In this guide, we’ll walk through an example of creating units and ingredients for a latte recipe.
Variant: A variant is your product’s pricing model. If the quantity of an ingredient used varies by size or price, you’ll need to select a variant when adding that ingredient to a recipe.i.e., a 12oz latte will use 2oz of espresso, a 16oz will use 6oz of espresso
To add, for example, the ingredient espresso to different latte sizes, select the variant (12oz) > add the recipe ingredient > enter the quantity to use (2oz) > click Add. Repeat the action for other variants with their corresponding ingredient quantity.
For a complete instructional video guide with our Dripos Support team, please watch here.
Create a Unit
Every ingredient will be measured with units. Dripos provides standard units of measurement that are preset and ready for use. If the unit you need is not a standard unit, you may create a custom unit!Standard Units
Standard Units
A ready-to-use set of standard units — like grams, milliliters, and count — plus their built-in unit conversions.
Custom Units
Custom Units
For an ingredient not using a standard unit of measurement, create a custom unit linked to a standard unit.Create a Custom UnitIn this example, we will create a custom unit for Case - 16 oz. cups, where 1 Case = 50 cups and Chocolate Sauce - 64oz, where 1 case = 64 fluid oz.
1
Navigate to the Units page > click Create a Custom Unit in the top-right corner.
2
Fill out the following fields and click Add
Case of Cups
Chocolate Sauce
- Name, i.e. Case - 16oz cups, Chocolate Sauce - 64oz
- Abbreviation: A short code (2–3 letters) for your own internal tracking or labeling
- Linked Unit: The relational unit used to convert this custom unit, i.e. count, fluid oz
- Linked Unit Quantity: How much of the relational unit goes into one of the custom units, i.e. 50, 64
Create an Ingredient
Ingredients make up a product’s recipe. For example, a latte will be made up of espresso, various milk types, various cup sizes, various syrups, and so forth. These are the goods that you will track the quantity of in your supply chain system.1
On the dashboard, click Supply Chain > Ingredients > Create ingredient
2
Complete the following fields:
Name
Espresso, Whole Milk, Vanilla, Chocolate Sauce, 16oz Cups, Bacon
Calculation Type
- Standard (Default): Any stocking event will add/subtract from this ingredient’s stock directly.
- Consume Sub-Recipes: When a sub-recipe is linked to the product, stock adjustments will apply both to this ingredient and to the ingredients included in the sub-recipe.
This option will only appear if the ingredient has a sub-recipe attached. Click here to learn about sub-recipes.
Unit
How the ingredient will be measured in a recipe. i.e. milk = fluid ounces, espresso = oz, blueberry muffin = count, syrup = milliliters
Custom Units16 oz cups = custom unit of Case - 16 oz cupsChocolate Sauce = custom unit of Chocolate Sauce - 64oz
Default Cost (optional)
Cost of one unit of this ingredient. This cost will be used to calculate the cost of recipes, stocking events, and waste events.i.e., $0.10 per ml of syrup, $3 per count of blueberry muffin, $0.30 per oz of espresso
If sub-recipes exist, this is not configurable and is calculated based on the sub-recipe costs and quantities.
Par (optional)
Baseline inventory quantity you want to have in stock at any given time.
This is for your own internal tracking and will not hinder supply chain usage.
Expiration Time (optional)
If added, stock added of an ingredient will expire (and therefore, decrease) after the set amount of minutes
Groups (optional)
The ingredient group that the ingredient should be added to
Learn how to create ingredient groups here. Only existing groups will appear in the selection menu.
3
Example Ingredients
Whole Milk
Espresso
Vanilla Syrup
Blueberry Muffin
16 Oz Cup (custom unit)
Chocolate Sauce (custom unit)
Ingredient Groups
Organize your ingredients into groups to easily filter and manage your ingredient view.Create an Ingredient Group
Create an Ingredient Group
1
On the ingredients page, click View Ingredient Group > Add a “New Group Name” > Click Add New Group
2
To add an ingredient to an ingredient group, click edit on the ingredient to include > select the group
3
Filter your ingredients by groups for easy viewing
Activity Logs
Track your Inventory History View all activity related to your ingredients: ✅ Sales | ✅ Quick Stock adjustments | ✅ Waste | ✅ Inventory Counts | ✅ Purchase OrdersOn the Dashboard go to Supply Chain > Ingredients > View an ingredient > at the bottom of the page is the Activity Logs tab. To edit an activity, click on the quantity or cost of any line item to edit the value > click Save Edits
Rules
Automate ingredient restocking Set up automatic restocking schedules for individual ingredients—perfect for ingredients you receive or make on a regular basis.Create an Ingredient Rule
Create an Ingredient Rule
1
On the Dashboard > Supply Chain > Ingredients > click view on an ingredient > Rules > Create Rule
2
Fill in the following fields:
Stocking Type
Reset: The current inventory will be set to the selected quantity
- Record Waste: If selected, surplus stock will be designated as waste, and a corresponding waste event will be logged.
Quantity
The number of units that should be automatically stocked for that given rule
Unit
The unit to stock
Day(s) & Time
Select a minimum of one day when the rule will be automatically triggered and the time
Sub Recipes
Track ingredients composed of other ingredients by creating sub-recipes. Do you make your syrups in-house? Are your breads made fresh daily? Use subrecipes to track ingredients used to make those ingredients attached to products for sale. Learn how to stock sub-recipe ingredients and their corresponding ingredients properly with Production Events.Create a Sub Recipe
Create a Sub Recipe
In this example, we will create a subrecipe for house-made vanilla syrup.
1
Create the ingredients that will be used to make the final ingredient (i.e. vanilla syrup will be made up of two ingredients: simple syrup and vanilla extract).
The process to make these ingredients is the same as any other ingredient!
2
Create the sub recipe within the ingredient page.Navigate to Ingredients > view the ingredient.
3
Click the Sub-Recipe tab > Add Ingredient
4
Add the ingredients one by one.
View your sub-recipe below and edit the sub-recipe at any time
This ingredient of Vanilla Syrup is measured in fluid ounces. The sub recipe will consist of the quantity of ingredients needed to make 1 fluid ounce of Vanilla Syrup.For this example, let’s say that to make 1 fluid ounce of Vanilla Syrup, 10ml of vanilla extract and 20 ml of simple syrup are needed.
Create a Production Event
Create a Production Event
Have you just finished making a fresh batch of house-made syrup?Use a production event to decrease the stock of the ingredients used in the sub recipe and in turn, restock the final ingredient.
1
Navigate to Ingredients > view the ingredient to stock (in this example, Vanilla Syrup)
2
Click Create Production Event
3
Stock the amount of the ingredient you’ve made (i.e., 16oz of Vanilla Syrup)
4
The stock of your ingredient has just increased, and the stock of the sub-recipe ingredients have subsequently decreased by the quantity used.View the activity logs of your sub-recipe ingredients to see the production event history.
Vanilla Extract
Simple Syrup
Build a Recipe
Every product in your menu has a recipe ready to built upon in Dripos Supply Chain. When a product is sold on any Dripos platform, the stocks of ingredients linked to its recipe are automatically reduced by the amount used.Customizable Products
Follow these steps to create a recipe for a customizable product that relies on modifier options for ordering (i.e. espresso drinks, breakfast sandwiches, etc.)Create Recipe for Customizable Products
Create Recipe for Customizable Products
1
On the Dashboard, navigate to to Operations > Supply Chain > Recipes > select Create next to the desired product
2
Understanding Variants
If an ingredient’s quantity used in a recipe will be the same regardless of the product size/price (i.e., 1 cup sleeve, 2 bread slices), a variant does not need to be selected prior to adding an ingredient.
3
Add Ingredient to Variant
4
Add Ingredient to Variant and Modifier
For example, a 12oz and 16oz latte will use different amounts of milk. To add the ingredient of whole milk to each variant, select the variant (12oz) > select the modifier Milk > select the whole milk option > add the recipe ingredient > enter the quantity to use (2oz) > click Add
Ensure you are using the right unit of measurement! Click the drop down next to the ingredient to select the correct unit. You want to add fluid ounces of milk to a latte, not gallons!
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View Recipes Ingredients
All added ingredients and their corresponding variants (if applicable) and modifiers will be listed at the bottom of the recipe page.Ingredients cannot be edited. Remove the ingredient and make a new ingredient to make changes.
Grab & Go Products
Use supply chain to track quantity of simple inventory products such as bakery items and canned beverages.Single Product
Single Product
Use these steps if you have a stand alone product for sale, i.e. water bottle, croissant
1
Create Ingredients
Create a singular ingredient for the product (i.e., water bottle)
2
Add Ingredients to Recipe
Navigate to Recipes > find product and click Create Recipe
Set the ingredient quantity to 1 so that each sale reduces the ingredient stock by one unit.
Product with Modifier Options
Product with Modifier Options
Use these steps if you have a product with modifier options acting as a singular flavor/type/choice, i.e. product is muffins and has various flavor option modifiers
1
Create Ingredients
Create a singular ingredient for each modifier choice (i.e., an ingredient for each muffin flavor)
2
Add Ingredients to Recipe
Navigate to Recipes > find product and click Create Recipe
Click the modifier type > select the modifier option > add the recipe ingredient.Set the ingredient quantity to 1 so that each sale reduces the ingredient stock by one unit.
Modifier Recipes
Attach an ingredient to a global modifier For example, all iced drinks use one straw. Add the ingredient of one straw to the Temperature = Iced modifier.Create Modifier Recipe
Create Modifier Recipe
1
Click Modifier Recipes in the top right corner of supply chain > recipes
2
Select the modifier and the modifier option (Temperature > Iced)
3
Choose the sizing variant (optional) and input the ingredient and the respective quantity to use > click create